FBA News

FBA Board of Directors Meeting – March 2016

 

Florida BBQ Association

Board of Directors Meeting

March 28, 2016 at 8:00 PM

 

Present: Steve Brumm, Robin Yelverton, Jim Elser, Pat Brannen, Lori Frazee

Absent: Kevin French

Recorder: Connie Washam

 

Call to Order: The meeting was called to order at 8:04

Roll call to establish a quorum

Approve minutes of the February 29, 2016 meeting  Robin moved Pat Brannen 2nd

motion passed.

Business conducted by Email – Connie Washam

 Jim Elser made a motion that the FBA cover the cost for the trophy and ribbon for Russell Short that he should have receive in Haines City.  3rd Place Brisket – $30.00, 6th Place Ribbon  – $2.20 for a total of $32.20.  Lori Frazee 2nd.  The motion carried

Jim Elser – Yes                                     Lori Frazee – Yes                                  Kevin French – Yes

Connie Washam – Yes               Robin Yelverton – No response              Pat Brannen – No response

Jim will pick up the ribbons when they are ready

Upon the recommendation from lead rep Sheilah Jones, “Connie Washam shadowed this weekend at Haines City and did a great job, I think she is ready to begin her Rep training.  She followed directions and was shown all facets of the job and says that she would like to begin her training.  What needs to be done to see if she can start in Eagle Lake this weekend?”

Jim Elser made a motion to have Connie Washam Enter the Rep training program. Pat Brannen 2nd  The motion carried

Jim Elser – Yes                         Pat Brannen – Yes                    Kevin French – Yes

Robin Yelverton – Yes               Connie Washam – Abstain         Lori Frazee – No response

Jim Elser made a motion to accept Tim Hughes into the Rep Training program.  Robin Yelverton 2nd

More discussion is needed as there are already two people in the rep training program and a revised motion needs to be made to make an exception For Tim, because he is not a Master Judge and this is an FBA requirement.

 Financial Status Report – Robin Yelverton

$21,012.26

$386.xx in the Paypal account.

$21,098.56 total

Check from North Port today

The only outstanding invoices trophy/ribbon cost and it’s setup fees as well as the Team of the year banners.

Rep Checks for Kissimmee will be going out this week.

Membership Report – Secretary

The December membership renewal period is over.  It is the smallest renewal group but we had a pretty good response.

796 current members.  149 are Family members   796 + 149 = 840 total members

Final Tally

98 members did not renew of that 16 are Family Members,

22 teams.  44 judges did not renew of that 5 Master Judges

New Members – Connie Washam

Individual: Stanley Williams, Landon Moore, Michael Goshen, Tony Culver, Edward Baynard, Alan Burton, Randie Sturgill, Matthew Ashley, Ron Austin, Heath Barry, John Murray

Family: Josh Zukar & Lee Reeder,  Jason Cooper & Nick Newberry

Consent Agenda:

  1. Approve change to the cook team rules to prohibit corned beef
  2. Approve sanction for Phi Delta Kappa BBQ Cook Off 12/14/2016
  3. Change the dates of the North Port Contest to 2nd weekend in March for 2017 and 2018

Connie made a motion to approve the consent agenda, Lori Frazee 2nd Consent agenda approved unanimously.

Committee Reports:

  1. Organizers – Don Fisher, No Report
  2. Cook Teams – Ben Purvis; No Report
  3. Judges – Louis Goldman; The judges committee is working on a few items but would like to see the items presented last month looking for a Table Captain script in the handbook (Lori is re-writing it with the judges committee), elimination of the 7.5 average. Louis Goldman feels that there should be a certified Table Captain Class. (the Judges manual is on the website to download and print)

Bob Youngblood; not doing a table captain class.

  1. New Contest Liaison

Contests Report:

Mar-16
Wild Adventures3/9/2016Called and they are busy with new season opening, not thinking about BBQWill call first week in April
Tavares3/9/2016Met with 3 principles, all is set to assist them with non-sanctioned contest
this year, and resume sanctioning 2017.  Urged them to choose date soon.
Their records indicate they paid for 4 years in 2014.  One thru Cheryl and
3 through the bundle plan.  Could we verify the status please.Contest scheduled for 4/29,30, 2016
Chattahoochee3/11/2016Set meeting with Lee Garner for 4/6/16 to discuss details for sanctioning4/6/2016
Marianna3/37/16Sent email asking for any change in statusWill follow up in 30 days
Mims3/4/2016POC Cliff Hodges advised he is only getting contact established.  He will
contact Barbara Simmons, a member of their Board, for further actionWill follow up in 30 days
3/24/2016Odessa3/24/2016Called Shean Hylton, and emailed him.  Have a tentative appointment with
him on 4/7/16 to further discuss details.  He has sent sanctioning request.Will continue to work with him
3/26/2016TitusvilleReceived credible information the Rotary there is interested in sanctioning
in the future.  Will establish POC and proceed at earliest opportunity

 

Steve Brumm has been contacted by a lady in Crestview and would like to discuss sanctioning.  She has had a non sanctioned event in the past.  “3 Bs” (Blues BBQ & Beer)

 

Old Business:

  1. Status of the website; New Business:
  • The FBA new website is functioning well.  I have added a REPS section with updated files, insights and the latest REP schedule so it is always accessible by REP login. We had a few hiccups this past month due to WordPress plug-in updates causing some problems, but they have all been resolved.
  • Changed the default calendar view to the “MAP” view which shows all events on a map of AL, GA, FL and a list of all upcoming events.  Feedback from teams and judges seemed to prefer the list format over the calendar format for convenience on smart-phones.
  • Next significant project is for me to reformat the current FBA membership database used by Connie to manage all memberships, in such a manner that it will be more easily imported into the website to set the stage for more advanced features that depend on the membership data (eg.  Score tracking, contest count tracking, TOTY tracking and automation linked to Scorecard posting of contest results).
  • All of the old FLBBQ files have been moved over to the FBABBQ server now into an archive so we can make them accessible via one website to cook teams, members and FBA historian (if we ever have one).
  • Scorecard duplicate entries seems to be resolved by recent changes implemented by Will Cleaver.  Still occasionally getting card rejections which are still identified in the software and easily resolved.  Testing of Scorecard on the new website has not yet been completed, so we are continuing to run contests from the FLORIDABBQASSOCIATION.ORG site.
  1. Status of the Computer printer purchases: Have replaced 4 Lead REP printers with laser printers now (EJ, Sheilah, Dennis, Bob) and will supply laser to Lorne this coming weekend.  Two latest contests used the faster laser printers to produce the score reports directly instead of using a copier.  Result is significant time savings and completion of score entry and printing by roughly 3:00pm.
  2. Status of the merchandise link; The Queensboro site link is ready to be turned on. All the embroidered and printed products have been created and the logo has been updated to more closely match the official FBA logo.  The necessary bank information has been sent so the Queensboro account can be completed and made available to the membership.

New Business:

  1. Add the following to section I h of the judges manual the minimum age to judge an FBA event shall be 18. This has been an unwritten policy of FBA this change will make it official.

Lori Frazee made a motion to include in judges manual, the minimum age to judge to be 18 years of age.  2nd Pat       Brannen.  Motion passed unanimously.

  1. Add the following item to Representative Contest Policies in the Rep Manual: “22.  In the event that the time of the awards ceremony is changed, the Lead Rep will make every        reasonable effort to post the new time on the both FBA Facebook pagesRobin Yelverton made a motion to        add the following wording to the rep manual “22.  In the event that the time of the awards ceremony is changed, the Lead Rep will make every reasonable effort to post the new time on the both FBA Facebook pages. Lori 2nd.  After much discussion it was determined that, as well as the FBA Representatives, the Organizer has equal responsibility to see that all the teams are notified if there is a change in the time of the awards ceremony be it early or be it late.  The motion is defeated unanimously. There will be no change to the rep manual.
  2. Discuss the Waiver of rep requirements for Tim Hughes. After considerable discussion, Jim Elser made a motion to waive the master judge requirement and allow Tim Hughes to become a shadow Rep.  Lori Frazee 2nd.  the motion carried unanimously.

Meeting open for member comments:

Louis Goldman; If we’re going to go to ChefWorks for clothing is there an up-charge for ordering one item.

no up-charge.

Meeting adjourned at: 8:59 Pat Brannen moved to adjourn Connie Washam 2nd

 Next meeting: Monday, April 25, at 8:00 PM EDT via Teleconference. Call in number: 347-989-1121

Respectfully submitted.

Connie Washam