FBA Board of Directors Meeting – April 2015
Convenor: Ed Hartwig
Present: Connie Washam, Lori Frazee, Steve Brumm, Bob Youngblood, Jim Elser
Absent: Angela Iversen
Guests: Kevin French, Dave Haskett, Lou Goldman, Marty Hyde, Vikki & Louis Leonard, Cullen Logan, Tony & Wendy Wolfe, EJ Kraus, Kent & Jodi Harriss, Janet Hillis, Ray Sanders
Recorder: Connie Washam
Call to Order: Ed Hartwig Meeting called to order at 8:04 PM
Approval of previous months minutes: Bob Youngblood made a motion to approve the March FBA BOD minutes as written. Angela Iversen 2nd Motion Carried the minutes are approved.
Bob Youngblood – Yes Angela Iversen – Yes Connie Washam – Yes
Steve Brumm – Yes Lori Frazee – no response Jim Elser – no response
Business conducted by Email – Connie Washam
Bob Youngblood made a motion to accept the changes Will Cleaver has made as is. Connie Washam 2nd the motion. Motion Carried
Bob Youngblood – Yes Connie Washam – Yes Angela Iversen – Yes
Jim Elser – Yes (would like to revisit later) Steve Brumm – Yes
Lori Frazee – no response
Lori Frazee made a motion that Custom Graphics to be included on the Corporate Sponsor page as a lifetime participant as long as Terry McKay, Git-R-Smoked keeps an individual or family membership with the Association. Jim Elser 2nd. Motion Carried
Lori Frazee – Yes Jim Elser – Yes Bob Youngblood – Yes
Angela Iversen – Yes Connie Washam – Yes Steve Brumm – no response
Jim Elser made a motion to let Wink Yelverton and his team to present a new website design to be considered for the FBA which we will have the option to accept or reject. Steve Brumm 2nd No motion is needed, Jim withdrew this motion.
Steve Brumm made a motion that a one-time experimental waiver be given to the Dothan contest to have the 12 backyard teams judged by two tables dedicated to backyard. Bob Youngblood 2nd. Motion Carried
Steve Brumm – Yes Bob Youngblood – Yes Angela Iversen – Yes
Lori Frazee – Yes Connie Washam – Yes Jim Elser – no response
Steve Brumm made a motion that the FBA BOD appoint Bob Youngblood as a rep for Dothan, since they have gone over 61 teams. Angela Iversen 2nd Motion Carried
Steve Brumm – Yes Connie Washam – Yes Angela Iversen – Yes
Lori Frazee – Yes Bob Youngblood – Abstain Jim Elser – no response
Proposal from Wink Yelverton.
I propose we begin from scratch. To do so will avoid hindering our development because we are building around or accommodating a pre-existing construct. Although there are many features in the current website that are OK, we will rebuild them consistent with the newer architecture. To that end, I have set in motion the beginning phases of extracting the valuable/desirable features out of the current website to be retained in the new build. Many of the complaints I’ve heard have centered about the current website being difficult to navigate. We have also begun the process of storyboarding a site map that should make user navigation to the information they desire very intuitive. We will begin coding based on this storyboard in an incremental fashion. As we complete major increments, we will host them on the web for the BOD and members to see and offer feedback as we progress.
The website will be comprised of 3 primary areas: Public, Members Only, and Judges Only… of course, with each expanding access into information that is of particular interest to these groups. For example, the public area would emphasize information about the organization and how to become a member; the members area would expand into contest results and standings; and the judges area would expand into signing up to judge a contest.
A great deal of aesthetic emphasis will be placed on making the website engaging to the viewer and impactful. We will be going for a contemporary, edgy look and feel. Why? Because all of the e-commerce research right now suggests this is the most effective way to catch the eye of the user and to drawing them in. We want our website to do more than serve the needs of our membership. We want it to attract and increase our membership census.
Our secondary emphasis will be to make membership access to the information that is most important to them: the schedule of contests, contest results, and TOTY standings. We will make this interface simple to navigate and easy to view the information by breaking down the data into easily consumable segments. We want to take it away from the spreadsheet look and feel.
We are early in this process… process being the operative word. It is a process that involves an evolution of concepts as the development progresses. I hope this is enough of an idea of where we’re headed to gain your confidence to proceed further.
If so, I will need the WordPress username/password and the FTP credentials to gain access to the fundamental elements of what we have now so we can gain an understanding of how certain operations are being done now (e.g. how the content is being populated). So, please forward that along to me ASAP. Thanks. -w
Steve Brumm made a motion to accept Wink Yelverton and Team’s proposal. Jim Elser 2nd The motion Carried
Steve Brumm – Yes Jim Elser – Yes Angela Iversen – No, until Wink and Will communicate Lori Frazee – Yes Connie Washam – No, until Will and Wink talk Bob Youngblood – No, until changes are not done until upcoming contests are held Ed Hartwig – Yes
Lori Frazee made a motion in clarification of the motion to Allow a Cook Team to name an additional head cook at the beginning of each season, as long as both are members in good standings, are not a Head Cook or alternate of any other team. Angela 2nd The motion carried
Lori Frazee – Yes Angela Iversen – Yes Bob Youngblood – Yes
Connie Washam – Yes Steve Brumm – Yes Jim Elser – no response
Connie Washam made a motion that we commit $500.00 for Will Cleaver to continue working on the data update and other necessary small projects. Bob Youngblood 2nd
Bob Youngblood – Yes Angela Iversen – Yes Steve Brumm – Yes
Connie Washam – Yes Lori Frazee – Yes Jim Elser – Yes
Connie Washam made a second motion that we allow Will Cleaver to continue and complete the 3 project automation of Team standings, Membership management and automation of the application process for contest organizers. Angela Iversen has 2nd. Motion Carried
Angela Iversen – Yes Connie Washam – Yes Steve Brumm – Yes
Bob Youngblood – Yes Lori Frazee – Yes Jim Elser – Yes
Steve Brumm is unable to represent FBA at the Tallahassee contest. and has made a motion that Charles Golden rep in Tallahassee. Bob Youngblood 2nd Motion Carried
Steve Brumm – Yes Bob Youngblood – Yes Angela Iversen – Yes
Connie Washam – Yes Jim Elser – Yes Lori Frazee – no response
Lori Frazee made a motion that the phantom table remain listed with the same judge numbers actually judging the box, even if it calls for separate lines in the score packets. Jim Elser 2nd.
The motion failed
Lori Frazee – Yes Jim Elser – Yes Bob Youngblood – No
Connie Washam – No Angela Iversen – No Steve Brumm No
Angela Iversen made a motion to table the previous motion. Connie Washam 2nd.
Angela Iversen – Yes Connie Washam – Yes Bob Youngblood – Yes
Lori Frazee – No response Steve Brumm – Yes Jim Elser – No
Angela withdrew the motion.
Steve Brumm made a motion to approve the sanctioning application and Rep requests of the organizer of the Smokin’ Flamingo BBQ & Music Festival in Jacksonville, FL. Lori Frazee 2nd.
Steve Brumm – Yes Lori Frazee – Yes Bob Youngblood – Yes
Connie Washam – Yes Angela Iversen – Yes Jim Elser – Yes
Lori Frazee made a motion that we secure in D & O Policy through Ocala Insurance for Great American. Bob Youngblood 2nd. Motion Carried
Lori Frazee – Yes Bob Youngblood – Yes Steve Brumm – Yes
Angela Iversen – Yes Steve Brumm – Yes Jim Elser – Yes
FBA Representatives Sheilah and Frank Jones have resigned for personal reasons. It is disappointing, we wish them well. Efforts are being made to fill the vacancies left in several contests.
Lori made a motion to appoint EJ Kraus as lead rep for the Ft. Meyers contest. Bob Youngblood 2nd
Lori Frazee – Yes Bob Youngblood – Yes Angela Iversen – yes
Connie Washam – Yes Steve Brumm – Yes Jim Elser – Yes
Steve Brumm made a motion to approve the following reps for their respective contests.
- Cocoa Beach: L – Dennis Schmidt, Tony Wolfe, Bob Youngblood
- Madera Beach: L – Ida Isaacs, Leon Isaacs, EJ Kraus, Gary Washam
- Mulberry: L – EJ Kraus, Gary Washam, Bob Youngblood
- Haines City: L – Wendy Wolfe, Tony Wolfe, EJ Kraus, Gary Washam
Angela Iversen 2nd The motion carried
Steve Brumm – Yes Angela Iversen – yes Bob Youngblood – Yes
Connie Washam – Yes Jim Elser – no response Lori Frazee – no response
Steve Brumm made a motion to approve Gary Washam as a Rep for the Smokin’ Flamingo BBQ & Blues in November. Connie Washam 2nd The motion carried
Steve Brumm – Yes Connie Washam – Yes Bob Youngblood – Yes
Angela Iversen – Yes Lori Frazee – no response Jim Elser – no response
To avoid future motion confusion and allow for discussion, motions will be made, 2nd and listed in the working minutes. Only emergent motions will be voted on and all others will be voted on at the next board meeting.
Treasurers Report – Angela Iversen
Reconciled Bank Balance = $14,842.21
Book Balance (including uncleared checks) = $13,460.61
7:42 PM 04/26/15
Florida Bar-B-Que Association
Profit & Loss
|4000 Sanctioning Fees||1,925.00|
|4010 Judges Seminar Fees||360.00|
|4020 Membership Dues Paid|
|4022 Membership Dec||1,690.00|
| 4020 Membership Dues Paid –|
| Total 4020 Membership Dues|
|6300 Bank Service Charges||69.21|
|6450 Computers / Automation||3,650.00|
|7400 Office Expense||50.41|
|7650 Printing & Reproduction||788.10|
|8200 Supplies – Office||377.98|
|6460 · Wi-Fi Expense||598.75|
|7850 · Contract Serv – Rep Fees||1,300.00|
|7900 · Award prize money||-100.00|
|Net Ordinary Income||-3,278.47|
- Advertising is our payment to National Barbecue News.
- Bank Service Charges includes the PayPal fees that are taken out of income.
- Computers / Automation include the website and scorecard development.
- Printing & Reproduction was high because we ordered a bulk supply and Vikki Leonard, Supplies coordinator, mails out supplies to the REPs as needed.
- Wi-Fi Expense is for two months to Verizon Wireless for our Wi-Fi service.
- The negative amount for the Award prize money was the $100 reimbursement from Wink’s Barbeque for the Apopka, FL, prize money after the discovery of the change in positions. Wink was notified that he was not obligated to return the funds since the mistake was the FBA but he insisted for his own principals.
Comprehensive Membership Report – Connie Washam
712 Active members
New Members – Connie Washam
9 Individual: Chris Clark, Vladimir Paje, Tim Giebeig, Joseph Hodge, Matthew Lightfoot, John Enos, Robert McNally, Luke Marquis, Scott Townes, Mark Milanovitch
3 Family: James & Ben Mattingly, Tim & Sherry Currie, Richard Fisher
Website Update – Kevin French
Members are having a hard time finding the Minutes of the BoD.
Kevin asked Wink to have a weekly meeting regarding what he is doing to improve the website
by Sunday the committee should have the master judges list updated
two weeks from Sunday the entire list of Teams who is members and the TOTY updated.
Working on fonts and sizes. Contest update into 2016
Proposed Website Enhancements – Wink Yelverton needs 4 to 6 weeks to complete his work. Make sure he has what he needs. Our website is “WordPress” based and he is a WordPress pro.
Score card functionality: Dothan scoring glitch and Okeechobee glitch. It happened also in Tavares, but was not caught until after the awards. Fortunately Grand & RG were not affected.
Gary Washam has been testing the problem very intensely.
There are two people entering scores. Scores are entered once left to right and double check top to bottom. Lead rep needs to go through the packet to look for discrepancies. Phantom table is scored by a table of 6 judges but only one entry on the score card.
Will the judges ever be able to see how they did on any particular table? Kevin will put it on his list of future projects.
New Contest – Angela Iversen
Email sent earlier
1st annual South County Smokin’ Good BBQ
Sunset Cove Amphitheater,
2045 Amphitheater Circle, Boca Raton, FL 33498
Sent check to reserve the dates for 3 years $150.00 check included on the application.
November 7-8 2015
November 5-6 2016
November 4-5 2017
Even though this event falls on the same weekend as the World Food Championships, the organizer is not concerned because they only have room for 30 teams, max.
There will be water and electrical hook ups with at least 20-30 amps.
There will be a judges tent with sides provided. Reps office would be inside a permanent building nearby.
There is plenty of parking and hotels nearby.
Angela Iversen is scheduling a site visit. Once the site visit has been completed, this will be brought to the board for a vote.
Judges Committee – Marty Hyde is Finalizing the Oviedo Judges Seminar. 43 on the list and wants to order badges. Marty will send the list to Vikki Leonard who will order the badges and will bring the badges Friday night of the class.
Old Business: The BOD approved a motion to purchase liability insurance $750.00 annually. Angela will need to complete the transaction.
It is requested that the treasurer put out a quarterly report in addition to the monthly treasurer’s report
Jim Elser will take care of the paperwork for teams that qualify for the American Royal or the Jack Daniels Invitational.
Fun Cook: Dennis Schmidt still needs Volunteers. Dennis may want to check with last years volunteers to see if they would do it again.
If you would like to be recognized at the Board of Directors meeting you will need to contact President Ed Hartwig one week prior to the next BOD meeting.
Because the last Monday of May is Memorial Day the
next BOD meeting will be: May 18, 2015 at 8:00 PM
Call in number is 712-775-7100 Participant code is 1040678#
Please identify yourself when prompted
Motion to adjourn, Meeting Adjourned 9:13 PM