FBA Board of Directors Meeting – February 2016
Florida BBQ Association
Board of Directors Meeting
February 29, 2016 at 8:00 PM
Present: Jim Elser, Lori Frazee, Pat Brannen, Kevin French, Robin Yelverton
Absent: Steve Brumm
Recorder: Connie Washam
Call to Order: Vice President, Jim Elser, called the meeting to order at 8:01
Roll call to establish a quorum
Approve minutes of the January 25, 2016 meeting
Lori Frazee moved to approve the January BOD meeting minutes. Kevin 2nd. Motion Carried
Business conducted by Email – Connie Washam
Jim Elser made a motion to approve Connie Washam to start shadowing reps for 2 contests so she can begin the Rep Training process. Kevin French 2nd The motion carried unanimously
Jim Elser – Yes Kevin French – Yes Lori Frazee – Yes
Robin Yelverton – Yes Pat Brannen – Yes Connie Washam – Abstain
Jim Denhe has completed two shadow rep requirements to enter the rep training program. The Reps who worked with him in Winter Haven and believe he will make a good FBA Representative. Due to the need of all the help available for the Apopka Old Florida BBQ Competition, Lori Frazee made a motion that Jim Denhe be approved as an FBA Representative in training. Robin Yelverton 2nd. The motion carried
Lori Frazee – Yes Robin Yelverton – Yes Jim Elser – Yes
Connie Washam – Yes Kevin French – Yes Pat Brannen – No response
Robin Yelverton made a motion to approve the sanctioning of the “Baddest BBQ on the Bone” contest in Madera Beach, FL for three years. 6/16-17/2016, 6/15-16/2017, 6/14-16/2018. Kevin French 2nd. The motion carried unanimously
Lori Frazee made a motion to approve Dennis Schmitz as the new Contest Liaison. Jim Elser 2nd
The motion carried unanimously
Robin Yelverton made a motion that we buy 10 copies of Kerry Ferrell’s book, How To Put On a Barbeque Festival. $14.00 per copy for a total of $140.00 there may be added shipping & Handling. Kevin French 2nd the motion carried
Robin Yelverton – Yes Kevin French – Yes Lori Frazee – Yes
Connie Washam – No Pat Brannen – Yes Jim Elser – Yes
Kevin French made a motion to repay Wink Yelverton for the money he fronted for the development of the new FBA website, if the total is less than $2000. If the total is more than $2000, the payment be split in two with half to be paid now and the second half to be paid after the next round of membership renewals in June. Lori Frazee 2nd.
Kevin French – Yes Lori Frazee – Yes Connie Washam – Yes
Pat Brannen – Yes Jim Elser – Yes Robin Yelverton – Abstain
Due to a very mysterious scoring issue at the Haines City contest, competing team Pullin’ My Pork disappeared from the Brisket and Overall final scoring categories only. The team was in the system, but did not appear nor was the score showing. Our developer saw, in his time lines, the moment it happened, and was able to give a corrected Brisket and overall final tally.
Kevin French made a motion that the FBA reimburse Russell Short $175.00 for his 3rd place in Brisket and $100.00 for 6th place overall, for a total of $275.00. Connie Washam 2nd The motion carried
Kevin French – Yes Connie Washam – Yes Jim Elser – Yes
Robin Yelverton – Yes
Financial Status Report – Robin Yelverton
approx $3250. outstanding checks(waiting to clear)
Kevin French made a motion to approve the treasurers report, Robin Yelverton 2nd motion carried
Budget Report: Robin Yelverton moved to new business
Membership Report – Connie Washam
Individual: Mark Borneman, Mark Baker, Alex Rahmings, Richard Hodge, Christopher Gentry, Tim Godfrey, Cline Walters, William Dehart, Sam Christian, Thomas Berden, Jeremy Thomas Simons, John Sheils (12)
Family: Sharon & James Padgett
Organizer: Theodore Berry
Restaurant: Joy Cobb, Malibu Sports Grill
Contests Report: Brooksville contest has been cancelled and the Live Oak contest will not happen this year.
- Approve Dennis Schmitz as new contest liaison. (previously approved)
- Approve change to sanctioning application – adds organizer membership sign up
- Change sanctioning agreement to require clamshells to be undivided 9”x9”x3”
- Approve change to Rep Manual for Vice President to oversee Rep selection and training
- Approve tentative fun cook budget
- Authorize Lori to obtain perfect score plaques for the three teams we owe them to.
- Authorize Bob Youngblood to draft a new Table Captain training program. (Bob Youngblood talked about his responsibilities as a table captain training program. Bob get various committees and judges involved)
- Approve Rep assignments dated 2-24-15
- Approve change to Rep manual to require prospective Reps to shadow 1 event as opposed to 2 events
Robin Yelverton made a Motion to approve the Consent Agenda, Lori Frazee 2nd. The motion carried. (Connie would like to have her 2nd shadow rep waived and to begin the rep training process right away) The BOD agreed to waive Connie Washam’s 2nd shadow rep.)
Marty Hyde: supports the table captain special training, but feels the Master Judge program will have to be rewritten.
- Organizers – No report
- Cook Teams – Ben Purvis
Review the letter from cook teams to organizers with expectations for participation in their contests. The content is acceptable it is the tone of the letter. Table until next month and send it back to the committee for a softer rewrite, Keven French has offered his assistance if they want.
Judges – Louis Goldman
- There should be a line on the judges application for any given contest that they/judges can designate that they want to be a table captain.
- definition of what an FBA judge is. The Judges Committee wants the requirement to judge at least 1 time in a year reinstated.
- scoring cards. The judges committee would like to have the scoring system be printed on the score cards just below the name but above the scoring section
- they would like to recommend the organizers to have at least 1 hand washing station at each contest
- would like to have the BOD establish the cost for a replacement name badge.
New Contest Liaison
|Date Notified||Contest Location||Date Contacted||Action/Status||Follow up|
|02/19/16||Wild Adventures-Valdosta||02/20/16||Met with Org 2/25/16 Waiting to here if they want us or KCBS||Will send prodding email 03/04/16|
|02/19/16||Tavares||02/22/16||Telecon with Org, they plan to host non-sanction this year with FBA assistance||Will verify progress 03/04/16|
|02/23/16||Chattahoochee||02/23/16||Sent Organizers Manual and web page info, waiting to hear back||Will send 2nd email 03/04/16|
|02/24/16||Marianna||02/24/16||Sent Organizers Manual and web page info, they are in holding pattern for||Will send inquiry in 30 days|
|community support and venue improvements-Do want to sanction in the future|
|02/26/16||Mims||02/26/16||Sent email with basic info, waiting to hear back||Will send 2nd email 03/04/16|
Status of the website. Gary Washam reported that he sent the status of the website out to the Board. All but a couple of contests have been moved to the new site. The Team list needs to be moved over. Access to the old site sends people to the new website. There are items that need to be discussed by the BOD. Significant improvements and enhancements will have a significant price. There was an issue at the Haines City contest but developer and Gary are investigating. The same crew will be in Eagle Lake this coming weekend. Membership will go to the new site. The domain is owned by FBA hosted on a server Blue Host. The domain at this point in time is implemented and maintained by our developer. The “Old”, old site is redirecting members to the new site. Moving data from the old site to the new site is not necessarily cut and paste unless the new page is the same as the old page.
Merchandise: With Chef Works, there will be a limited menu of merchandise and the more that is ordered, they will add items to the menu.
Lori Frazee made a motion made to have Chef Works as a 2nd merchandise company. Kevin French 2nd. The motion carried.
Budget Report – Robin Yelverton
Robin looked at last year’s income and expenditures. Robin Yelverton and Steve Brumm have put together a starting point. The numbers may change. The budget is very broad and may get fine tuned and tightened up as we go forward
Income: Mainly comes from dues, sanctioning fees, judges seminars.
expenses: Rep fees, Paypal fees, Verizon WiFi Hotspot connection, computers and printers, paper supplies, enhancements to the new website and possible automation upgrades, pins, badges, stickers, postage, printing, banners and signs, travel expenses for the Organizer liaison. Plaques, state championship and TOTY banners, perfect scores plaques.
Lori Frazee moved to approve the budget for the remainder of the term. Kevin French 2nd. Motion carried
Marty Hyde: Mileage is a reimbursable at the state rate. He agrees with the new judges manual. The last paragraph of the current judges manual, to paraphrase, simply says, if you get a bad piece of meat just discretely remove it from your mouth because there is nothing the table captain can do.
Discussion of reimbursement of mileage for the Organizer Liaison when site visits are necessary. Submit a reimbursement to the treasurer.
Table the new printer/computer purchases
The rep schedule – Jim Elser
The spreadsheet that goes out to the reps is very confusing. There are a lot of changes and it is very confusing. the rep schedule needs to be resent with every little change. Can there be a rep section for the rep to log in with information schedules and revisions. The page has been created and it is in the process of being populated.
Reps asking the judges to write a comment
At what point should a judge be asked to make a comment if the score is different from the average of the table
Meeting open for member comments
Bob Youngblood: This is something that will be covered in the Certified Table Captain training. The whole point is to talk with the judges. Table Captains will lead a discussion.
Lou Goldman: The judges committee will suggest that the minimum score for a comment should be raised
Marty Hyde: There are rogue judges out there and for whatever reason they score low. We need to be keeping track of the judges average scores
Kent Harriss: He does not agree with asking the attendees to print their own judges manuals. He thinks they should be presented with a manual with a nice cover. Would like to see an itemized treasurers report. So the membership can see what is being spent where.
Meeting adjourned at: 10:01
Next meeting: Monday, March 28, 2016 at 8:00 PM EDT Via Teleconference. Call in number: 347-989-1121