FBA Board of Directors Meeting – May 2017
Florida BBQ Association
Board of Directors Meeting
May 30, 2017 at 8:00 PM
Present: Jim Elser, Steve Brumm, Ed Shemanski, Matt Barber, Ben Purvis, Robin Yelverton
Recorder: Connie Washam
Guests: Tim Giebeig, Lou Goldman, Alison Strachan, Gail & Rick Dimaggio, Vic & Kitty Vierbickas, Tim Smith, Jim Dheny, John KellySr, Lee Thompson, David Haskett, Doug Francis, Nick Wunder, Dennis Schmitz
Call to Order: Meeting called to order at 8:05 PM
Approve April minutes: Will approve the minutes at the next board meeting.
Business conducted by email
Steve Brumm made a motion to approve a judges seminar at the Historic Cocoa BBQ & Blues and for Gary Washam to teach it. The motion failed for lack of a 2nd
on 5/6/2017, Martin “Marty” Hyde passed away. 5/7/2017, because of the impact Marty had on all of us in FBA, Ben Purvis made a motion to send a flower arrangement, rather than a card. Ed Shemanski 2nd. The Motion Carried
Ben Purvis – Yes Ed Shemanski – Yes Steve Brumm – Yes Connie Washam – Yes
Robin Yelverton – No response Matt Barber – No response
5/11/2017, Because they are not accepting flowers for Marty Hyde’s Celebration of Life, Connie Washam made a motion to retract the motion of sending flowers. Ben Purvis 2nd. The motion carried unanimously
5/11/2017, Ben Purvis made a motion that we name the Judge of the Year award the “Marty Hyde Judge of the Year Award”. Steve Brumm 2nd the motion. The motion carried unanimously.
5/11/2017, Connie Washam made a motion that the FBA send $75.00 to the Florida Organ Transplant Association in Martin “Marty” Hyde’s name. Ben Purvis 2nd The motion carried unanimously.
Ed Shemanski made a motion to hold the Judges Seminar Friday night before the Historic Cocoa BBQ & Blues contest. Steve Brumm 2nd The motion carried.
Ed Shemanski – Yes Steve Brumm – Yes Connie Washam – Yes Ben Purvis – Yes
Robin Yelverton – Yes Matt Barber – No response
Financial Report – Robin Yelverton
PayPal $ 6,454.84
Membership Report – Connie Washam
Individual: Chris Eames, Mathew Dutton, Dru Bolinger, Jimmie Vaughan, Richard Schaefer, Margaret Chryplewicz.
808 Active members.
We are out of the membership pins and the 50 contest pins. I will get a quote to present at the June Meeting.
Consent Agenda – President
- Approve sanctioning Apopka contest September 8th and 9th
- Approve to renew the policy for the Directors and Officers coverage
- Approve Sheilah Jones to replace Lori Frazee as a rep at Madeira
- Approve to place committee member’s names on the website without contact info
- Approve $250 budget for supplies for the Cocoa judge’s seminar
- Approve Venice contest for three years
April 21, 2018
April 20. 2019
April 18, 2020
Ed Shemanski made a motion to approve, Matt 2nd approved unanimously
Cook Teams – Ben Purvis: Recommendation for FBA State Championship.
*Matt Barber submitted a copy of the new state championship brochure for review.
Judges – Louis Goldman:
The Judge’s Handbook is the first Information given to persons who are aspiring to become a CBJ. The handbook should be accurate, easy to understand and it should completely cover the judging and table captain process. Unfortunately, the online handbook is lacking in all three of those categories. For example:
- The handbook is missing the instructions for table captains.
- When the new scorecard was added the score of 5 was changed to “inedible” as it shows on the scorecard in the handbook. Unfortunately, the scoring system in the handbook, in two separate places, shows 5 as “could not find anything good about it at all”.
- In the added Taste and Tenderness, page 5, from the cook teams under Tenderness, it says avoid tenderness indicators such as “the bone will turn white”. In the handbook, page 8, Ribs, it says, “The bone should turn white”.
These are a just a few of the errors and/or discrepancies that are in the handbook. The BOD was in a rush to get the Taste and Tenderness in the handbook but none of the changes that our committee has asked for have been added to the handbook.
It seems to us that the BOD wants a Judges Committee, but in name only, and not as a real working committee. That’s a shame because now the handbook is needed for the class in Cocoa Village and this committee is not happy about its contents. We need guidance from the BOD as to just what you want this committee to do.
There was lot of discussion on this subject.
A working edition of the judges handbook will be submitted to the judges committee for their changes, additions and corrections.
IT Committee – Gary Washam:
Following are significant IT Committee tasks worked and/or completed during the month of May 2017:
- Updated Event Calendar with new events, updated information / event details
- Conducted judge’s signup for Perry contest on May 23rd with only one issue identified by a single judge indicating they signed up but name did not appear on the final list. There is no way to verify this in the current software so can only assume at this point it was possibly an operator error. 85 judges are now signed up for Perry – over 30 signed up within several hours of the list going active (38 were pre-loaded). The list active time was not pre-announced but was broadcast via MailChimp to all
- No further action on the auto box routing algorithm
- All contests running smoothly with existing implementation on old site. members when it became active. This prevented any logjam at a given time of judges trying to sign up.
- Conducted judge seminar signup for Cocoa Village using the online Sign-Up Sheet capability with no problems encountered. Now have 20 students signed up for the seminar.
- Training contests (3) were created to support new REP training, including a clone of a full contest to test recovery methods when errors are generated.
- Code Audit
- No action
- REP Equipment
- No changes to REP equipment although Ed Shemanski will finish his training at Cocoa and may need equipment pulled from stock I received from Ida, Wendy and EJ.
- Lori Ware agreed to join the IT Committee full time. I have held one training session with Lori addressing the Judges Sign-Up Sheet capability which will be her responsibility to manage beginning with the Jacksonville Contest (or any contest employing the capability sooner than Jacksonville). Lori has an account on the FBA website and authorization level needed to manage the Sign-Up Sheets.
- Two more individuals have offered to join the IT Committee. They will be vetted and focused towards relevant assignments that leverage their skills and can be managed with some handover training.
- Judges seminar for Cocoa Village is all arranged to include facility, meats, cook teams, supplies, equipment, table captain volunteers and presentation materials. Badges will be ordered after the class is completed due to the short lead time before the class, and will be mailed or hand delivered to judges at contests. Master Purveyors donated all the pork and brisket for the seminar which significantly reduces the cost to stage the seminar.
New Contest Liaison – Dennis Schmitz
There have been no responses from any of the Organizers who requested to be contacted.
Based on the negative response, I have no prospects for new events within the next six months.
In discussions with Jim Elser at Tavares, we discussed the possibility of sanctioning BY only contests for those Organizers who could not meet the Pro minimums for hosting an event. Either due to funding, or minimal participating teams in the area.
I am about done with a draft proposing this action.
The ultimate goal of the process is to grow contests and teams that will lead to more sanctioned Pro events. A minor league farm system if you will.
Three of the non-sanctioned BY events that I currently work with: Monticello, Best in Baker, and Veterans Music Fest & BBQ, will not be ready for Pro sanctioning any time soon. But they all want to sanction. This would give those Organizers a chance to elevate their events and grow to Pro status.
I am submitting it to my fellow Reps for input next week, before submitting it to the BOD for consideration.
In considering this, I have found that it will require changes in many of the procedures and policies that are current. Cook Team Rules, Sanctioning Policy/Agreement, Rep Assignment/Qualification, etc. It is not a simple process.
Since this involves changing several documents, I am making suggestions to change some other items at the same time. For example, we changed the mileage between contests from 150 to 200, but some documents were not changed to reflect this action.
If the BOD decides to go forward with sanctioning BY events, it would make sense to update all documents at the same time, to reflect current operating policies.
We waste a lot of effort in making copies of handbooks, cook team rules, etc, for handout, then have to throw them away when a minor change is made.
Rep Committee – Dennis Schmitz and Lorne Brumm
New Cook Team rules
Most of what they are working on is not ready to be brought forward.
Marketing Committee – *Matt Barber
Submitted the new brochure for contests to become State championship contests.
He is going to keep the same format for new contest flyer.
Will get together with his committee for the Fun Cook and will report more details next month.
Old Business – President
- Fun Cook – date; December 8-9, 2017, location. Winter Haven Boys & Girls Club, organizers, new ideas
Mat Barber made a motion to approve the date of the Fun Cook to be on December 8-9 2017 Ben Purvis 2nd. the motion carried unanimously
- Matt Barber sent the BOD a new flyer to send to contest if they are interested in becoming a state championship contest.
Ben Purvis made a motion that we approve the State Championship flyer. Connie Washam 2nd. The motion
- FBA handling the selection of judges
- Requirements to hold a FBA State Championship
- FBA Sanctioned Backyard events. This adds credence to contests that cannot generate the funds expected prize money. Dennis has been working with a couple of non sanctioned. They want to sanction and be sanctioned by a sanctioning body. will increase FBAs sanctioned contests every year and also allow many teams to compete who might not otherwise. Dennis is setting minimal guidelines; who needs to move up to pro etc. doing this to grow the cook teams in FBA. Cook team rules need to be adjusted. Rep assignments might be less or pay them less. limiting the number of teams for a back Yard contest. 30 – 36 teams or maybe they should go to a pro event. Will they cook all meats or just a couple.
- FBA Hall of Fame
Members can nominate a person during the nominating period from September 1st thorough September 30th. The BOD will determine who to place on the yearly ballet and the number to be voted in. There is no set number of nominees to be placed on the ballet or how many will be elected from year to year. The person or persons will be voted in by the members on the December ballet.
Connie washam made a motion to establish a Virtual Hall of Fame, Ben Purvis 2nd the motion carried
- Judges Handbook Updates All the emails swirling around are confusing. Does the judges committee want to rework the judges handbook, then please do. Steve has worked hard to make the best judges handbook but there seems to be some controversy over the process.
The majority of the board believes there should be no photo taking during the judging process. How can it be enforced what is the consequence. who is going to monitor it.
Dennis Schmitz: photo rule will be enforced by the contest representatives.
Alison Strachan: I was a judge scolded for using my phone. there is a way to find out where you are on the score card. I don’t want to be the judge who is killing the table. She is a conscientious judge
Tim Giebeig: What if all the cook teams when go to the awards and do not know where you stand in relation to others. Knowing where a judge stands at the end of a contest
Ken Chascin: I write my scores down to see how my scores compare to the rest of the table. I want to be the best judge I can be and I want to know where I stand compared to the other judges on the table.
John Kelley Sr: agrees with Tim 100%
Jim Dehny: We as reps should turn that into the table captain script and there should be no photos taken during the contest
Lou Goldman: there are 6 items under the pictures. No pictures of anything during the judging process. but thinks they should be able to write down their numbers so they can know where they stand. Table Captain should monitor the photo taking and nip it in the bud, there are not enough Reps to monitor it.
Nick Wunder: agrees Lou Goldman, no photos, but should be allowed to write their scores and numbers down.
Ben Purvis: would like to see judges get their judge number. there are some out there who would try to see whose sample they were judging.
Jim Elser: feels it would be good for judges to see where they scored, believes it would be beneficial.
Lou Goldman: the answer is give them their judging number so those that want to can copy down their scores.
- Cook Team Rule addition.
Under rule 13. DISQUALIFICATION
- j) Posting pictures, videos, or description of a team’s turn in box to social media or to a judge that is judging the contest before awards.
Ben Purvis made a motion to approve rule 13. Matt Barber 2nd. The motion carried
- Judges Photo Policy during judging. this issue was discussed previously no conclusion was reached.
- Carter Q has not received their refund from the contest. Believes that the Board should refund his money and then we will go after the organizer. This is not a good precedent to start. It is not FBAs responsibility to see the cook team is reimbursed when a contest cancels. Jim Elser will contact contest organizer Ricky Burts Jr. to find out why or what happened to the refund for Carter Q.
Comments from members:
Dennis Schmitz: Very happy that the Hall of Fame is being established. Most Hall of Fame have parameters.
As far as the State Championship organizers; FBA should send them the flyer. should not come from the reps.
The meeting adjourned at 9:35
Next BOD meeting Monday, June 26, 8:00 PM
Call in number 1-712-451-0294 Access Code: 184732
The meeting adjourned at PM