Terms & Conditions








Request
for Sanctioning

Amended – February 28th, 2020

The following steps must be done for FBA Contest
Sanctioning!
Request for Sanctioning Form – All Contests, new and
repeat, MUST submit this form, signed and dated where indicated. The FBA Board
of Directors will not approve sanctioning without a signed and dated copy of
this form. The FBA Board of Directors reserves the right to wave any
requirement listed below via a majority vote.

Also, first year contests MUST have a site inspection by
an FBA representative.
Please make certain the physical contest location on the form is accurate.

TABLE OF CONTENTS

 

Section 1.            Introduction
and goals of the Florida BBQ Association

Section 2.            Application
for sanctioning

Section 3.            Sanctioning
requirements and responsibilities of the contest organizer

Section 4.            Backyard
Stand-alone contests

Section 5.            Responsibilities
of the FBA to the sanctioned contest

Section 6.            Sanctioning
fees/expenses

Section 7.            Required
materials provided by the sanctioned contest organizer(s)

Section 8.            FBA
contest rules and regulations

Section 9.            Judge’s
Seminar

Section 10.        FBA
State Championships

 

 

 

 SECTION 1 –
INTRODUCTION AND GOALS
The Florida BBQ Association (FBA) became a duly
registered non-profit corporation in July 2000, with the sole purpose of
promoting the art of slow cooking known as barbecue though education,
promotion, and barbecue competitions.

The purpose of these competitions is to bring together
barbecue enthusiasts with various levels of cooking experience and knowledge.
Then by utilizing a uniform set of contest rules and regulations the finished
product is judged by trained individuals who will determine winners in each
meat category and ultimately a grand and reserve champion of the contest.

The contest organizer(s) by requesting FBA sanctioning
and paying the sanctioning fee as specified herein agrees to be bound by these
guidelines and all FBA rules and regulations.

For the purposes of this agreement, a cook team is
defined as either a Professional division team or a Backyard team.

 SECTION 2 – APPLICATION FOR SANCTIONING These
regulations must be followed when making an application for FBA sanctioning.

1.     
The contest organizer(s) must apply to the FBA Board of
Directors a minimum of six (6) months prior to proposed date of contest. Board
approval will be required for any application that does not meet the six month
minimum.

2.     
A $75.00 non-refundable application fee must be included
with the application for professional contests. A $75.00 non-refundable
application fee must be included with the application for backyard only
contests.

3.     
3-year option (not available for backyard only contests):
A $150.00 non-refundable application fee will guarantee three FBA sanctioned
contests and their dates in three consecutive years. It also locks the total
sanctioning fee for each year at the current price, subject only to an increase
in the number of FBA Reps needed as per
Section
6.
Contest organizer(s) must select the exact dates on the
application. For purposes of this option, the date of a contest is the date of
the actual event – meat turn-in and FBA judging. Contest organizer(s) wishing
to have their event on the “first weekend” of a particular month must define
the actual dates.

4.     
Contest organizer(s) who wish to re-sanction for the same
dates in a following year should do so within sixty (60) days after their
event. Contests on a 3-Year Option have sixty (60) days from the date of their
third event.

5.     
When making application for sanctioning, the contest
organizer(s) agrees that all FBA rules, regulations and judging procedures will
be followed.

6.     
Upon approval, the contest organizer(s) agrees to follow
all FBA sanctioning requirements, including payment of all fees/expenses and
prize money as outlined in
Section
3.

7.     
The date of any FBA State Championship will not be used
for any other contest in that state other than for the championship event.

8.     
First year contests and renewing contests that are moving
to a new location require either a site inspection from an FBA rep or photos of
the contest site clearly showing all areas to be used by the contest.

9.     
In the case of multiple requests for the same contest
date a “Right of First Refusal” for previously sanctioned FBA contests shall
apply. Prior years’ contests will have the opportunity to reserve dates and
respond with (fifteen) 15 working days of the FBA receiving a request for contest
sanctioning on dates that have been historically used. Courtesy calls shall be
made for competing contest dates that fall within the Association’s 200 mile
rule (see Section 5.6).

10.  
First year contest Organizers are required to attend a
FBA Sanctioned Contest no less than 90 days prior to their event. Organizers
who have previously run a FBA sanctioned barbecue contest are exempt from this
requirement.

SECTION 3 – SANCTIONING REQUIREMENTS AND RESPONSIBILITIES
OF THE CONTEST ORGANIZER UPON SANCTIONING
The following
requirements and responsibilities must be adhered to by the contest
organizer(s) in order to be sanctioned by the FBA once the contest receives
sanctioning approval.

1.     
All sanctioning fees must be received by the FBA at least
60 days prior to the contest date, if possible. There are times where a
contest is sanctioned at short notice and, with Board approval, the 60 day rule
can be waived.

2.     
Contest organizer(s) must submit proof of liability
insurance of not less than $1,000,000. This proof of insurance must come
directly from the insurance carrier and shall name the FBA as an Additional
Insured and must be received by the FBA no later than 30 days prior to the
contest, if possible. There are times where a contest is sanctioned at short
notice and, with Board approval, the 30 day rule can be waived. This
requirement is automatically waived for events sponsored by governmental
entities, i.e. Cities and Counties.

3.     
Failure to make payment for the sanctioning fees or to
provide proof of liability insurance will result in FBA sanctioning being
rescinded and forfeiture of all fees paid by the contest organizer(s).

4.     
Any checks awarded must be made payable to either the
head cook of the team, cash, or with the payee left blank and must be
negotiable at time of presentation.

5.     
Contest organizer(s) agrees to pay any and all applicable
federal, state, and local taxes, fees, licenses, regulations, and permits
arising from execution of contest.

6.     
Contest organizer(s) agrees that the official FBA logo
will be used on any and all promotional and advertising material including but
not limited to, contest application, posters, banners, T-shirts, hats, and
flyers. The FBA will be announced as the official sanctioning body in any and
all television, radio, Internet or print reports. All Team and Judges
Application forms for FBA-sanctioned BBQ contests must be reviewed and approved
by the FBA Lead Contest Representative prior to printing or mailing.

7.     
All applications specified in paragraph 6 (above) shall
contain the following text: “A quiet time is in effect from 11:00pm of the
night prior to judging until 6:00am the following morning. Failure to observe
this quiet time may subject the offender(s) to removal from the contest site.”

8.     
Contest organizer(s) agrees to pay all sanctioning
expenses, as well as specified expenses for official FBA representatives
present at the contest
(see
Section 6)
.

9.     
Contest organizer(s) must submit cook team application
for approval by the FBA. The cook team application must state the prizes and
payouts for the contest.

10.  
Contest organizer(s) assumes responsibility of recruiting
cook teams for the contest and agrees to provide the FBA with a list of all
teams that includes name, address, phone, fax, e-mail and any other pertinent
data for inclusion in the FBA database. And to make contact with all parties
including the FBA in the event of a problem.

11.  
Contest organizer(s) agrees to provide all specified
materials designated by the FBA
(see
Section7)
.

12.  
Contest organizer(s) may not cook as part of a cook team
nor judge at their contest.

13.  
In the event of cancellation of the contest the contest
organizer(s) shall immediately notify the FBA representatives by telephone or
e-mail that the contest has been canceled. The contest organizer shall then
make contact with all the cook teams and judges and notify them of the
cancellation. All entry fees paid by the cook teams shall be reimbursed to the
cook teams by the contest organizer within 15 days of the cancellation. The
contest organizer shall submit a written document to the FBA indicating the reason
for the cancellation and stating that all entry fees paid by the cook teams
have been refunded in full. The organizer will forfeit all sanctioning fees
paid to the FBA.

14.  
Contest organizer(s) agrees to provide free of charge a
space in a highly accessible area, either in the cook area or the near the
judging area, where the FBA may sell FBA logo merchandise. The Contest
organizer(s) further agrees that all profits of such sales are to the sole
benefit of the FBA. Contest organizer(s) agrees to allow FBA sponsors to market
their products free of charge and to provide such space as necessary for FBA
sponsors to that end. FBA sponsors agree to avoid any conflict with those
already secured by the Contest organizer(s).

15.  
The FBA reserves the right to waive any requirement or
responsibility.

 

 

SECTION
4 – BACKYARD STAND-ALONE CONTESTS
The FBA desires
wants to encourage new organizers to host events that do not require large
monetary outlays, and to encourage new cook teams to compete, without having to
compete at a level beyond their capabilities and Competitions, in an entry
level capacity.  This is the future of
professional competition. 

 

1.      
For professional competitions, any cook team may enter.  There is no experience factor required, or
considered.  For professional
competitions, with a backyard division, teams cooking in the backyard division
are usually teams that have not won on a professional level with regularity.

2.      
For sanctioned backyard contests, the organizer may opt to
have cook teams cook all of the meat categories, or choose any number of the
listed categories for their contest.  For
example, an Organizer may opt to have only one category, Ribs, or any
combination of the four approved categories (i.e. Chicken, Ribs, Pork, and
Brisket).

3.      
Prize money for a backyard contest may not exceed $2,500.00
and the event will be limited to a maximum of 24 teams.

 

SECTION 5 – RESPONSIBILITIES OF THE FBA TO THE SANCTIONED
CONTEST
The following will be provided by the FBA to the contest
organizer(s) after sanctioning approval.

 

1.     
FBA will provide the
appropriate number of Contest Representatives as outlined in Section 6.2.

2.     
The FBA will provide Contest
organizer(s) with official FBA rules and regulations.

3.     
The FBA will provide the Contest organizer(s) with camera
and print ready FBA logos for use as specified in
Section
3
.

4.     
The FBA will provide the Contest organizer(s) with one
email broadcast to the entire FBA membership (judges & teams) advertising
the contest.

5.     
The FBA will provide judging slips and all necessary
computer hardware and software.

6.     
The FBA agrees to sanction no contest within 200 miles of
any other FBA sanctioned contest on the same dates.

7.     
FBA will provide the recruitment and selection of FBA
certified judges. At the request of the Contest organizer(s) the FBA will
transfer the responsibility to recruit and select FBA certified judges to the
Contest organizer(s).

8.     
The FBA shall conduct meat inspections beginning no
earlier than 8:00 am and no later than noon on the day prior to the contest
until 30 minutes past the end of the Cook Team Meeting unless prior
arrangements have been made with the FBA Lead Rep.

 

SECTION 6 – SANCTIONING FEES/EXPENSES As
stipulated in
Section 2 and Section
3
, the Contest organizer(s) agrees to pay the following
fees and expenses:

 

1.     
Application fee (non-refundable, due with application):
$75.00 for one year, $150.00 for the 3-year option. For backyard only contests
the application fee is $50.00. There is no 3-year option for backyard only
contests.

 

2.     
In addition to the application fee, the organizer shall
pay the FBA an amount, per sanctioned event, according to the following fee
schedule. Hotel rooms shall be paid directly by the organizer.  Mileage shall be at the current IRS rate.
Each Rep shall also be paid a $25.00 per diem.

3.     
To add a backyard division to a professional contest will
require an additional Contest Rep at $150 plus expenses for up to 24 teams. For
adding a backyard division with more than 24 teams to a professional contest
additional Contest Reps will be required at $75-$150 per Rep plus expenses,
dependent on the number of backyard teams over 24.

 

Pro Contest, No
Backyard up to 48 Teams

 

 

 

 

 

 

 

Lead Rep

 

 

$200.00

Rep (Friday &
Saturday)

 

 

$150.00

Rep (Saturday Only)

 

 

$75.00

Administration Fee

 

 

$125.00

 

 

 

 

Total

 

 

$550.00

Pro Contest, No
Backyard up to 60 Teams

 

 

 

 

 

 

 

Lead Rep

 

 

$200.00

Rep (Friday &
Saturday)

 

 

$150.00

2 Reps (Saturday Only)

 

 

$150.00

Administration Fee

 

 

$125.00

 

 

 

 

Total

 

 

$625.00

Pro Contest, No
Backyard up to 72 Teams

 

 

 

 

 

 

 

Lead Rep

 

 

$200.00

2 Reps (Friday &
Saturday)

 

 

$300.00

2 Reps (Saturday Only)

 

 

$150.00

Administration Fee

 

 

$125.00

 

 

 

 

Total

 

 

$775.00

Pro Contest, No
Backyard in excess of 72 Teams

 

 

 

 

 

 

 

Lead Rep

 

 

$200.00

2 Reps (Friday &
Saturday)

 

 

$300.00

2 Reps (Saturday Only)

 

 

$150.00

Each Additional Rep
per 15 Teams*

 

 

$75.00

Administration Fee

 

 

$125.00

 

 

 

 

Estimated Total

 

 

$850.00

Backyard Only Contest
(24 team max)

 

 

 

 

 

 

 

Lead Rep

 

 

$200.00

Rep (Friday &
Saturday)

 

 

$150.00

Administration Fee

 

 

$75.00

 

 

 

 

Total

 

 

$425.00

 

 

1.      
In the
event a scheduled Rep is incapacitated and a substitute rep is required, the
FBA shall pay any difference in the mileage for the substitute Rep and an extra
hotel night if it is needed.

2.     
FBA sanctioning fees must be received by the FBA 60 days
prior to date of the contest, if possible (see Section 3.1). The assigned
representative(s) and the contest organizer will determine payment of
representatives’ expenses. In the event of contest cancellation by the contest
organizer(s), all previously paid expenses (such as airfare) shall be
non-refundable; should sanctioning be canceled by the FBA previously paid
expenses shall be refundable.

3.     
Contest organizer is responsible for payment of the FBA
Contest Representatives’ expenses at the end of the contest. If payment is not
possible at that time it must be made within 10 days of the contest. Failure to
remit timely payment may prevent further FBA sanctioning of the event.

 

SECTION 7 – REQUIRED MATERIALS PROVIDED BY THE CONTEST
ORGANIZER(S)
The following materials will be provided by the Contest
organizer(s):

For the cook teams:

1.     
“Clamshell” style Styrofoam containers – 9″ x
9″, one-compartment with a lid. Minimum of 1 per team per category as
well as backup supply of at least 20 containers. The FBA recommends “Member’s
Mark Hefty One-Compartment Hinged Lid Container”.

For the turn in area:

1.     
Two large tables with two chairs at each table and four
additional large tables set end to end away from those two.

For the judging area:

1.     
Sufficient tables for the judges. 7 chairs per table.
Table cloths on the table.

2.     
Bottled water – two bottles per judge, replaced as
needed.

3.     
Napkins or paper towels – 1 package of at least 100
napkins or 2 rolls of paper towel per table, replaced as needed.

4.     
Disposable plates – at least 24 per table.

5.     
Four (4) sleeves of soda crackers per table. Or enough
individually wrapped crackers for each table.

6.     
Cooler(s) with ice and bottled water.

7.     
Toothpicks.

8.     
Soap & running water
for cleanup.

9.     
Sharpened pencils without erasers (i.e. golf scoring
pencils). Pencils must be sharpened before the contest and a pencil sharpener
must be available. One dozen pencils per table.

For the FBA Rep:

1.     
RV or dedicated office space for the scoring computer.
This space MUST include a dedicated power supply for the computer and printer.

2.     
Access to a copier.

3.     
A site layout showing the locations of the cook teams.

4.     
Updated team entry list showing the categories each team
has entered.

5.     
Updated team list showing team name, head cook, address
and phone number.

6.     
Provide a dedicated golf cart for use by the Reps for the
duration of the event.

In addition to the above, the turn in area and judging
areas must be protected from the weather and sun.

 

SECTION 8 – CONTEST RULES AND REGULATIONS The
Florida Bar-B-Que Association Cook Team Rules and Regulations will govern this
contest.
Click here for
the current rules that will be applied to this contest. According to FBA
sanctioning requirements, these categories and times are as follows and must be
followed without exception: Chicken 11:00 a.m. Ribs 12:00 noon Pork 1:00 p.m.
Brisket 2:00 p.m.

 

SECTION 9 – JUDGE’S SEMINAR The
FBA will present a Judge’s Seminar to train and certify judges at any
sanctioned FBA contest if requested by the Contest Organizer(s) along the
following guidelines. All Judge’s Seminars require approval of the FBA Board of
Directors.

Responsibilities of the Contest Organizer(s):

  1. Provide
    a facility, preferably an indoor conference room or similar, with enough
    tables and chairs for the judge trainees and all judging supplies. (Refer
    to Section 6 for details)

Responsibilities of the FBA:

  1. Provide
    for the trainer.
  2. Provide
    the judging scorecards.
  3. Reimburse
    the appropriate cook team(s) for the cost of the meat unless other
    arrangements have been made (such as the meat has been donated).
  4. Handle
    all registrations for the class.

SECTION 10 – FBA STATE CHAMPIONSHIPS Annually,
the FBA Board of Directors shall designate an FBA State Championship in each
state where we sanction contests. In order to be considered as an FBA State
Championship a contest must have been sanctioned for a minimum of 3 (three)
consecutive years, accommodate a minimum of 40 (forty) teams, and have a
favorable Rep review for each of those years. No contest can be an FBA State
Championship in successive years unless it is the only contest in that state.
Contests wishing to be considered for FBA State Championship must make their
desires known in writing at a time announced by the Board.